⚙ API Key Settings
🔑 Anthropic API Key Required for AI Features
AI features (Insights, Health, Tax, Trends, Rate Con) need your Anthropic API key.
You can also paste it directly in the 🔑 API Key field in the top nav bar — that's the easiest way. Get your key at console.anthropic.com → API Keys.
Enter your Anthropic API key
Get token: app.keeptruckin.com → Developer → API Keys.
Enables live GPS, HOS hours, fuel level, and fault codes on Fleet and load tracking.
Requires DAT Power/One subscription with Connexion seat.
No credentials? Email developersupport@dat.com to request API access.
Get credentials at twilio.com → Console → Account Info.
~$0.008/text · Free trial: $15 credit (≈1,800 texts).
Privacy: Key never leaves your browser — sent only to Anthropic directly.
Cost: Using claude-sonnet-4-5. Each analysis costs a few cents.
Add New Load
⚡ AI Rate Confirmation Parser — Upload to auto-fill all fields
📄
Drop Rate Con PDF or image here
or click to browse
Customer / Broker (Who is paying YOU)
Load Details
Stops
Edit Load
Broker
Load Details
Add Driver
Add Truck
Driver Settlement
Driver Load Sheet (No Rate)
📝 Page Notes
Notes
Log Service / Repair
Log Fuel Purchase
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Analytics Guide — What Every Metric Means
Plain-English explanations of every chart and number in your Analytics tab
⚡ Quick Reference
OR%
Under 88%
Top: 74–82%
RPM
$2.20+ target
Best: $2.80+
Util%
85%+ per truck
Best: 92%+
Pay%
25–30% of gross
Driver pay ratio
Overview Tab
📊 Revenue vs Costs
Money in vs money out each month. Green bars must always be taller than red. Costs catching up = shrinking margin.
📈 Operating Ratio (OR%)
Total costs ÷ revenue. Under 88% = healthy. 88–95% = warning. Over 95% = losing money. Top: 74–82%.
💰 Revenue Per Mile (RPM)
Dollars earned per mile driven. Target $2.20+. A falling RPM = lower rates or more empty miles. Catch it here early.
🔧 Cost Per Mile (CPM)
Total costs ÷ total miles. RPM must always exceed CPM — the gap is your profit per mile.
🥧 Cost Breakdown Donut
% of costs from each category. Fuel: 35–42%. Wages: 25–32%. Biggest slice = fastest savings opportunity.
📅 Net Profit by Month
How much you kept after all expenses each month. Look for consistent upward trend. Current month highlighted yellow.
Profitability Tab
🏦 Revenue by Broker
Total revenue per broker. Top 3 brokers drive 60–70% of revenue. Over-reliance on one = dangerous. Low-volume brokers — ask if their lanes are worth it.
📉 Margin by Broker
High revenue ≠ high margin. Lots of loads at poor rates hurts more than helps. Find brokers with good volume AND good margins.
🗺 Lane Performance
Every route ranked by RPM. Drop low-RPM lanes, double down on high-RPM ones. Best tool for improving revenue without adding trucks.
📊 P&L Summary
Full income statement for any date range. This is what your CPA needs. Export monthly.
Fleet Tab
🚛 Revenue Per Truck
Gross revenue per truck. Every truck should pull its weight. Significantly below average = driver issue, mechanical problem, or bad lane.
⚙️ CPM Per Truck
Cost per mile per truck. Truck with CPM above fleet avg = first sign of a mechanical issue before it becomes a breakdown.
📋 Loads Per Truck
Fewer loads + high revenue = premium lanes (good). Fewer loads + low revenue = problem.
📍 Utilization Rate
% of days each truck ran loads. Target 85%+. Parked trucks cost money without earning anything.
Drivers Tab
👤 Revenue Per Driver
Total revenue per driver. How you identify top performers. High revenue + standard pay = extremely valuable. Low revenue = costs more than they earn.
🛣 Miles Per Driver
Low miles + high revenue = smart freight. High miles + low revenue = inefficient lanes.
📦 Loads Per Driver
Context matters — long-haul driver = fewer loads but higher value. Never judge on count alone.
💵 Pay vs Revenue Ratio
Driver pay as % of revenue they generate. Target: 25–30% of gross. Above 35% = too high for productivity or needs better lanes.
🤖 AI Insights
What it does
AI reads all your data and writes numbered insights with exact dollar amounts — specific to your fleet. Like a business advisor reading your books weekly, ranking the top 5 actions by dollar impact. Revenue opportunities find money you're leaving on the table. Cost anomalies flag problems (like CPM jumping 18%) before they become breakdowns.
📈 Trends Tab
📉 RPM Trend Line
RPM week-by-week. A downward slope is the single biggest early warning in trucking. Catch it before it hits your P&L.
📊 OR% Trend
OR over time with 88% reference line. Slow upward creep = costs rising a little each month, compounding into a crisis.
🔮 4-Week Forecast
Projected revenue for next 4 weeks. Use for cash flow planning — know a slow period is coming before it arrives.
🏁 Loads Per Week
Volatile load counts = inconsistent dispatching = inconsistent cash flow and driver burnout.
💬 Business Health
What it does
AI writes a plain-English summary of your entire operation — what went well, what slipped, what to watch, specific action items. No jargon, no spreadsheets.
🧾 Tax Report
🧾 IFTA Mileage
Miles per state from your loads. Required for quarterly IFTA filing. Export and give to your accountant.
📋 1099 Broker Breakdown
Total payments per broker. Brokers paying $600+ must issue a 1099. Verify every 1099 matches your records.
💡 AI Tax Tips
Flags deductions you may miss: per diem, depreciation, fuel credits. Not tax advice — verify with CPA — but a checklist before filing.
📊 Quarterly P&L
Income and expenses by quarter. Essential for estimated quarterly tax payments.
Add Transaction
⚡ AI Auto-Categorize — describe the transaction and AI fills the category
Manage Accounts
Bank, credit card, fuel card accounts
📄 Upload Financial Document
Bank statement · Credit card · Fuel report · Invoice · Any financial document
📄
Drop file here or click to browse
PDF, JPG, PNG — bank statements, credit card PDFs, fuel reports, invoices
⚡
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